Wexley & Associates Ltd — Cookies Policy

Effective Date: 16/04/2025

Version: 1.0

1. Introduction

1.1 This Cookies Policy explains how Wexley & Associates Ltd (“the Firm”, “we”, “us”, or “our”) uses cookies, pixels, and similar tracking technologies on our Website.

1.2 This Policy should be read together with our Privacy Policy and Website Terms & Conditions, which explain how we process personal data and manage information security.

1.3 By continuing to browse or use our Website, you consent to the use of cookies in accordance with this Policy, unless you adjust your browser settings to disable them.

2. What Are Cookies

2.1 Cookies are small text files stored on your computer, smartphone, or device when you visit a website. They help the website recognise your device and store certain information about your preferences or actions.

2.2 Cookies perform essential functions such as enabling navigation, maintaining session security, improving performance, and tailoring user experiences.

2.3 Some cookies are necessary for our Website to function correctly, while others are optional and help us understand usage patterns, improve content, or deliver analytics.

3. Types of Cookies We Use

3.1 Strictly Necessary Cookies

These cookies are required for the operation of our Website. They include security tokens, session identifiers, and authentication cookies that enable secure login or submission of contact forms. Without them, core functionality would be impaired.

3.2 Performance and Analytics Cookies

We use tools such as Google Analytics, Microsoft Clarity, and equivalent technologies to collect information about how visitors use our Website. These cookies help us measure performance, identify popular pages, and improve usability. All analytics data is aggregated and anonymised.

3.3 Functionality Cookies

These cookies allow our Website to remember your preferences, such as your region, language, or cookie-consent settings. They improve convenience but are not essential to navigation.

3.4 Advertising and Social Media Cookies

We do not engage in paid advertising campaigns that use third-party advertising cookies. However, embedded social-media content or plug-ins (for example, from LinkedIn, Meta, or WhatsApp) may set their own cookies when you interact with their services on our Website. These cookies are controlled by those third parties, not by us.

3.5 Third-Party Technology Cookies

As part of our “digital infrastructure” model, we use cloud-based platforms such as Google Workspace, Microsoft, Adobe, Dext, Xero, FreeAgent, Expensify, IRIS, and others. These providers may set cookies to enable secure integrations, analytics, or user authentication. Such cookies are subject to their own privacy and cookie policies.

4. Legal Basis for Using Cookies

4.1 Under the Privacy and Electronic Communications Regulations (PECR), we may store strictly necessary cookies without consent as they are required for website operation.

4.2 All other cookies (analytics, functionality, or social media) will only be set with your prior consent, obtained through our cookie banner or consent-management tool.

4.3 Consent may be withdrawn at any time by adjusting your browser settings or preferences within the cookie-consent pop-up.

5. Managing and Disabling Cookies

5.1 You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies entirely or selectively.

5.2 For guidance, please refer to your browser’s support documentation:

• Google Chrome: https://support.google.com/chrome/answer/95647

• Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge

• Safari: https://support.apple.com/en-gb/guide/safari

• Mozilla Firefox: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop

5.3 Please note that disabling certain cookies may affect the functionality or security of our Website and could limit access to certain features.

6. Cookies We Commonly Use

6.1 The specific cookies used on our Website may vary over time as we enhance our digital systems. However, typical examples include:

• _ga / _gid (Google Analytics): Used to distinguish users and measure website performance.

• _clck / _clsk (Microsoft Clarity): Records anonymous session and click data for heatmap analysis.

• cookieconsent_status: Remembers your cookie-consent choice.

• sessionid / csrftoken: Maintains secure session state during website use.

6.2 None of these cookies store personally identifiable information. Data collected is anonymised or pseudonymised before analysis.

6.3 A full, current list of cookies in use is available upon request by emailing info@wexleyassociates.com.

7. Third-Party Links and Embedded Content

7.1 Our Website may contain links to third-party websites or embedded content (such as videos, social-media feeds, or financial tools).

7.2 These third parties may set their own cookies independently of us. We do not control these cookies and are not responsible for their use or management.

7.3 We recommend that you review the privacy and cookies policies of any external site you visit.

8. Data Collected Through Cookies

8.1 Data collected through cookies may include IP address, browser type, operating system, time spent on site, and navigation patterns.

8.2 We use this data to analyse aggregated usage trends, enhance Website performance, and detect potential security threats.

8.3 We do not use cookie data for profiling, behavioural advertising, or automated decision-making.

9. Data Storage and Retention

9.1 Cookie-related data is retained only for as long as necessary to achieve its purpose, after which it is automatically deleted or anonymised.

9.2 Analytics cookies generally expire between 1 day and 24 months, depending on the provider.

9.3 You may clear all cookies manually at any time through your browser.

10. Security and Confidentiality

10.1 Cookie data is processed securely using encryption and other appropriate safeguards.

10.2 We ensure that third-party analytics or integration providers handle all data in compliance with UK data-protection standards and contractual controls under Article 28 of the UK GDPR.

11. Your Rights

11.1 You have the right to:

(a) Withdraw consent to non-essential cookies at any time;
(b) Request details of the data collected through cookies;
(c) Request deletion or anonymisation of any personal data linked to cookies; and
(d) Complain to the Information Commissioner’s Office (ICO) if you believe your data has been misused.

11.2 Requests to exercise these rights may be made by emailing

info@wexleyassociates.com.

12. Updates to This Cookies Policy

12.1 We may update this Cookies Policy from time to time to reflect changes in law, technology, or our operational practices.

12.2 Updates will be published on this page with a revised effective date. Continued use of the Website after publication constitutes acceptance of the updated Policy.

13. Contact Details

Wexley & Associates Ltd
Registered Office: 128 City Road, London, EC1V 2NX
Email: info@wexleyassociates.com
Company Number: 16357408

© Wexley & Associates Ltd. All rights reserved.

This Policy forms part of the Firm’s legal documentation suite, together with the Privacy Policy and Terms & Conditions.