Effective Date: 16/04/2025

1. Introduction

1.1 These Website Terms and Conditions (“Terms”) govern your use of this website (the “Website”), operated by Wexley & Associates Limited, a company incorporated and registered in England and Wales under company number 16357408, whose registered office is at 128 City Road, London, England, EC1V 2NX (“the Firm”, “we”, “us”, or “our”).

1.2 By accessing or using this Website, you agree to comply with and be bound by these Terms. If you do not agree, you must not use this Website.

1.3 These Terms apply to all visitors, users, and clients. For clients who formally engage our professional services, the Letter of Engagement and any accompanying Service Schedule shall prevail in the event of any inconsistency with these Terms.

2. Our Business Model and London Presence

2.1 Registered London Address

Wexley & Associates Ltd is a modern, fully digital accountancy practice legally registered in London, with its registered office located at 128 City Road, EC1V 2NX.

2.2 Virtual London Office Strategy

Our London presence operates via a virtual office arrangement with a Central London office provider. This strategy allows us to maintain a prestigious London address while minimising overheads. By doing so, we deliver premium, London-standard professional services at competitive rates, passing efficiency savings directly to clients.

2.3 Transparency of Representation

We market our firm as a London accountancy practice because we are legally registered in London, and all our clients may, if desired, also be registered under our London office address as part of their engagement. This model, referred to internally as “Digital London”, combines the prestige of a London firm with the accessibility and agility of a digital practice.

2.4 Optional In-Person Services

While our services are primarily digital, clients may request in-person consultations or site visits, which will be arranged on a case-by-case basis and may incur additional fees.

3. Professional Standards

3.1 Wexley & Associates Ltd operates in full compliance with all laws and regulations of England and Wales, including the requirements of HMRC, Companies House, and all relevant professional standards and ethical codes.

3.2 We utilise Google Workspace, Microsoft, and other leading cloud-based infrastructures to ensure security, reliability, and seamless service delivery.

3.3 All data is processed and stored in accordance with the UK GDPR and the Data Protection Act 2018.

3.4 Our services are continually reviewed to maintain the highest levels of accuracy, confidentiality, and professionalism expected of a firm supervised by HMRC for Anti–Money Laundering compliance.

3a. “Powered By” Disclaimer

3.1 Throughout this Website, you may see the phrase “Powered by” followed by the names of third-party software and technology providers, including but not limited to Dext, Xero, QuickBooks, FreeAgent, Expensify, IRIS, Cashflow, Adobe, Microsoft, WhatsApp, and others.

3a.2 The term “Powered by” is used purely in a descriptive and factual context to indicate that our systems, workflows, and infrastructure are operated using or supported by these platforms.

3a.3 This does not imply or constitute any formal partnership, endorsement, or commercial affiliation between Wexley & Associates Ltd and the brands listed.

3a.4 Our objective is to build a digital powerhouse infrastructure, combining the highest-performing technologies to provide a seamless, efficient, and secure client experience.

3a.5 Clients may select their preferred software, and where no preference is expressed, Wexley & Associates Ltd will recommend and implement the most suitable platform for their business.

3a.6 All trademarks, trade names, and logos mentioned remain the exclusive property of their respective owners. All references are made in good faith and in accordance with fair use principles.

3a.7 The Firm accepts no responsibility or liability for the functionality, availability, or performance of any third-party software, nor for any interruptions or data loss caused by systems outside our control.

4. Accuracy of Information

4.1 The information published on our Website — including articles, resources, and insights under “WEX INSIDER” — is sourced from verified and authoritative materials such as HMRC, Companies House, and other official bodies.

4.2 We use internal tools and professional judgment to simplify complex HMRC and accounting guidance into plain English for public understanding.

4.3 We endeavour to ensure that all content is accurate, relevant, and up to date at the time of publication. While the information provided is reliable, it is intended for general informational purposes only and may not reflect recent legal or tax updates.

4.4 You should not act or refrain from acting based solely on any information published on this Website without first obtaining professional advice directly from Wexley & Associates Ltd in relation to your specific situation.

4.5 If you are an existing client and have received written guidance from one of our qualified accountants, that guidance shall take precedence over any general information available on this Website.

4.6 The Firm shall not be held responsible for any misunderstanding or loss arising from the misinterpretation of Website content. Users are encouraged to contact us before taking any action based on material published online.

5. Intellectual Property

5.1 All content on this Website, including text, design, graphics, code, and layout, is owned by or licensed to Wexley & Associates Ltd unless otherwise stated.

5.2 You may view, download, and print content for personal, non-commercial use only.

5.3 Reproduction, redistribution, or modification of Website materials without prior written consent is strictly prohibited.

5.4 If you believe that material on this Website infringes your copyright, please notify us in writing at info@wexleyassociates.com with supporting evidence.

6. Client Engagement and Communications

6.1 Use of this Website does not create a client relationship between you and Wexley & Associates Ltd.

6.2 A professional relationship arises only once a Letter of Engagement has been issued and signed by both parties.

6.3 Any informal discussions or messages — including via email, WhatsApp, or other communication channels — do not constitute formal professional advice unless expressly confirmed in writing by a qualified member of our team.

6.4 All services are governed by our Letter of Engagement, accompanying Service Schedule, and Terms of Business.

7. Limitation of Liability and Force Majeure

7.1 To the fullest extent permitted by law, Wexley & Associates Ltd excludes all liability for any loss, damage, or expense arising out of or connected to:

• Your use of or reliance upon this Website;

• Technical issues, third-party software failures, or downtime;

• Any advice, information, or communication not expressly confirmed in writing.

7.2 Nothing in these Terms limits or excludes liability for fraud, fraudulent misrepresentation, or death or personal injury caused by negligence.

7.3 Force Majeure: The Firm shall not be liable for failure or delay caused by events beyond its reasonable control, including but not limited to power outages, cyber incidents, strikes, system failures, natural disasters, or third-party service disruptions.

8. Data Protection, Privacy, and Cookies

8.1 We are committed to protecting your personal data in accordance with the UK GDPR and Data Protection Act 2018.

8.2 Any data you provide through this Website will be processed as set out in our Privacy Policy.

8.3 This Website may use essential cookies and analytics tools to enhance performance and functionality. Full details are contained within our Cookies Policy, available on our Website.

8.4 By using this Website, you consent to the collection and lawful processing of data as described in those policies.

9. Use of the Website

9.1 You agree to use the Website lawfully and respectfully. You must not:

• Upload or transmit any virus, malware, or harmful content;

• Attempt to interfere with or disrupt the Website’s functionality;

• Use the Website to transmit defamatory, abusive, or illegal material;

• Misrepresent your identity or impersonate another person.

9.2 We reserve the right to restrict or terminate Website access for any individual engaging in misuse, abuse, or fraudulent behaviour.

9.3 While we endeavour to maintain uninterrupted access, we do not guarantee that the Website will always be available or error-free.

9.4 We strive to ensure accessibility in line with the Equality Act 2010 and welcome feedback regarding improvements.

10. Governing Law and Jurisdiction

10.1 These Terms and any disputes arising from them shall be governed by and construed in accordance with the laws of England and Wales.

10.2 The courts of England and Wales shall have exclusive jurisdiction over all matters relating to these Terms or the use of this Website.

11. Contact Information

Wexley & Associates Ltd

Registered Office: 128 City Road, London, EC1V 2NX
Email: info@wexleyassociates.com
Company No: 16357408

12. Updates to These Terms

12.1 We may update these Terms periodically to reflect legal, regulatory, or operational changes.

12.2 Updated versions will be posted on this page and take effect immediately upon publication. Continued use of the Website constitutes acceptance of the revised Terms.

© Wexley & Associates Ltd. All rights reserved.

Unauthorised use, duplication, or redistribution of Website content is strictly prohibited.